PMO sees status, not records: pay, the signed offer, I‑9 documents and personal contact detail stay in HR’s module. Clearance shows the requirement on the offer and the pre‑employment/security status HR recorded; the verified clearance itself stays with Security.

Workflow: the employee submits → the PM is notified and reviews → returned to the employee with notes, or approved (approval date, last reviewed and the next annual review are recorded) → a reminder goes 30 days before the next review and on the day. BD, Proposals and Recruiting read and label these records; PMO owns them.

Change a status here, drag a card on the board or edit a record — the table, the board, the timeline, the overview and the PMO dashboard all redraw from the same saved record. Filters narrow this view only; the overview always counts the whole program.

The intake collects the full field set once — position, labor category, department, PMO manager, rate, classification, location, customer, contract and sub task, project number, Costpoint organization, charge code, clearance and benefits category. The offer letter, the Form I‑9 clock and the Costpoint upload template all read from that one record, so nothing is typed twice. Flow on a row walks the record through Danie’s sequence: offer letter from a Word template → sent from the intranet → signed copy filed → onboarding welcome email with a personal link → policies read and acknowledged on the portal → UKG forms → HR file. What this does not do: collect an electronic signature on the offer (the signed letter comes back by email and is uploaded), or write to Costpoint — the e‑signature provider and the Costpoint service account are named on the Build Checklist. Sending needs the Microsoft 365 mail row switched on; until then the flow creates the letter and the onboarding link for you to send from Outlook.

How it works: HR posts a policy with its PDF or Word file and says who it applies to — everyone, or by department, customer, title or full/part‑time. Employees read the text on this page to the end and sign with their typed name; the acknowledgment is recorded with the version, date and time, and a signed PDF lands in their HR folder. A new version restarts acknowledgments and keeps the earlier ones. HR sees who is outstanding per policy and emails reminders from the company mailbox. New hires acknowledge the same way from their onboarding link.

Payroll is a separate module in its own group, so the HR Manager role does not include it; a super admin grants the Payroll role by name. Pay statements, W‑4s and direct deposit live in UKG, not here.

Add a vehicle the day it is awarded — it is on every vehicle dropdown at once, no checklist and no deploy. Removing one leaves it on the records that already name it. The number on a vehicle is how many contracts and proposals name it.

90 days to Visa Exp and Processing Days calculate on every row — expiration minus 90, and approved minus submitted. Neither can be typed in, which is what PMO asked for.

Work Location is the single site field — PMO flagged that the Monday group duplicated it, so grouping reads from the field and “Former Employees” is a record state rather than a place. Badge, LOA, passport, medical, blood draw, Iraqi local-national documentation and security-training dates all feed the alert engine above; the last five are new columns, added because the requirements doc asks for alerts on them and no board carries them today.

Two columns on the Monday board are both called Location; at PMO’s request they are Post Location and Safe Haven Location here, and Hotel is split into a name and stay dates. Safe haven, hotel, flight, hour and home-of-record arrival are movement detail for cleared personnel — they stay masked permanently — that is controlled information, and keeping it off this portal is how TJFACT stays out of CMMC scope. + Add record · Import · Export

Days Vacant did not exist in Monday and PMO asked for it: it counts to the fill date, or to today while the seat is still open. The record title is a controlled labour category rather than free text, also at PMO’s request — the list holds every title that appears in your exports and nothing invented.